Privacy Policy

This privacy policy is for this website which is the main online presence of the Swindon & District Amateur Radio Club and governs the privacy of its users who choose to use it. It explains how we comply with the GDPR (General Data Protection Regulation).

This policy will explain areas of this website that may affect your privacy and personal details, how we process, collect, manage and store those details and how your rights under the GDPR are adhered to. Additionally, it will explain the use of cookies or software, advertising or commercial sponsorship from third parties and the download of any documents, files or software made available to you (if any) on this website. Further explanations may be provided for specific pages or features of this website in order to help you understand how we, this website and its third parties (if any) interact with you and your computer/device in order to serve it to you. Our contact information is provided if you have any questions.

GDPR (General Data Protection Regulation)

We and this website comply with the GDPR. We will update this policy accordingly after the completion of the UK’s exit from the European Union if necessary.

Personal Information

We store the following personal information and it is used for the express use of managing your club subscription. Callsign, name, email address. When your subscription lapses there will be a grace period before your data is deleted. This grace period is reviewed from time to time and is around 6 months. Whilst you are an active member we require that basic information. If you request your data to be deleted you will no longer be an active member.  As part of being a member, you can opt-in (or out) of us using your data as part of your membership status.  If you opt-in, your callsign, name, and membership status will be displayed on the Current Members page.  You will also receive club-related email including programme updates.  You can opt-in by sending an email to [email protected]

By default you are opted out and will not receive emails and you will not appear on the membership list.

If you complete a membership form, we store the following personal information; Callsign, name, email address, year of birth, telephone numbers and mailing address. This information is only used to contact you in the event of an emergency, to check your wellbeing in the event we haven’t seen you for a while, and for statistics/safeguarding purposes. You are not obliged to complete a form but it does help. We will delete your data on request.

Use of Cookies

This website uses cookies to improve your experience while visiting the website. All cookies we store are currently exempt from consent.

What are cookies? Cookies are small files saved to the user’s computers hard drive that track, save and store information about the user’s interactions and usage of the website. This allows the website, through its server to provide the users with a tailored experience within this website.

Users are advised that if they wish to deny the use and saving of cookies from this website on to their computers hard drive they should take necessary steps within their web browsers security settings to block all cookies from this website and its external serving vendors or use the cookie control system if available upon their first visit.

Website Visitor Tracking

This website uses tracking software to monitor its visitors to better understand how they use it. The software will save a cookie to your computers hard drive in order to track and monitor your engagement and usage of the website, but will not store, save or collect personal information.

Adverts and Sponsored Links

We do not host or serve any commercial adverts or sponsored links.

Downloads & Media Files

Any downloadable documents, files or media made available on this website are provided to users at their own risk. While all precautions have been undertaken to ensure only genuine downloads are available, users are advised to verify their authenticity using third-party antivirus software or similar applications. We accept no responsibility for third party downloads and downloads provided by external third party websites and advise users to verify their authenticity using third-party anti-virus software or similar applications.

Contact & Communication With Us

Users contacting us through this website do so at their own discretion and provide any such personal details requested at their own risk. Your personal information is kept private and stored securely until a time it is no longer required or has no use.

Where we have clearly stated and made you aware of the fact, and where you have given your express permission, we may use your details to send you information about upcoming events or any other member related communication.

We do not pass subscriber’s email addresses or details on to any other party.

External Website Links & Third Parties

We aim to list quality, safe and relevant external links although users are advised to adopt a policy of caution before clicking any external web links mentioned throughout this website. (External links are clickable text/banner/image links to other websites.

Shortened URL’s – URL shortening is a technique used on the web to shorten URL’s (Uniform Resource Locators) to something substantially shorter. This technique is especially used in social media and looks similar to this (example: Users should take caution before clicking on shortened URL links and verify their authenticity before proceeding.

We cannot guarantee or verify the contents of any externally linked website despite our best efforts. Users should, therefore, note they click on external links at their own risk and we cannot be held liable for any damages or implications caused by visiting them.

Social Media Policy & Usage

We have official club profiles on social media platforms but users are advised to verify the authenticity of such profiles before engaging with or sharing information with such profiles. We will never ask for user passwords or personal details on social media platforms. Users are advised to conduct themselves appropriately when engaging with us on social media.

There may be instances where our website features social sharing buttons, which help share web content directly from web pages to the respective social media platforms. You use social sharing buttons at your own discretion and accept that doing so may publish content to your social media profile feed or page.